Can I Use a Performance Review Letter for a Job Application

Operation review flavor can be a daunting period for both management and employees.

I-sided conversations, mixed messages and wordy documents leave both parties feeling similar they take the same, stressful conversation each fourth dimension.

Only if you accept the correct approach, quarterly functioning reviews are an awesome opportunity to reinforce solid habits, redirect poor traits and bulldoze professional growth for your employees.

In this post, I'll give you tips from my own feel every bit an HR manager to make the performance review procedure a lot more painless, plus performance review examples you can customize now.

 

Performance review examples and advice:

• What is a performance review?
• Performance review examples and templates
• Self performance review examples
• Quarterly performance review examples
• Annual functioning review examples
• Unproblematic performance review examples
• What'south the purpose of a performance review?
• Useful performance review phrases
• How to write a operation review

What is a functioning review?

A performance review is a regulated assessment in which managers assess an employee'due south work performance to identify their strengths and weaknesses, offer feedback and assist with goal setting.

The frequency and depth of the review process may vary by company based on company size and goals of the evaluations.

This quarterly functioning review example has sections for both achievements and areas of improvement. It too has a section for core values, as this must be a central functioning indicator at this company. Different companies will have different measuring sticks for success.

 

Q: Can I customize the performance review templates in this post?

A: Yes, you can! All the templates are easy to edit. Some templates are costless, some are paid.

Click any template and you'll exist asked to sign up for free. You'll enter our online editor. Edit the text, apply your make colors, add pages, upload your logo and more than. Share a link for gratuitous. Upgrade to our Programme for Professionals to download in PDF or PowerPoint format and access premium features and templates, such every bit real-fourth dimension team collaboration and one-click branding.

Performance review examples and templates

To conduct an effective functioning review, information technology's important to evangelize a positive and solution-focused bulletin. This will exist less discouraging to the employee.

This performance review example  shows how yous can offer constructive feedback, while also praising the employee's efforts. The majority of the sections focus on the employees' achievements and strengths.

Suggested areas of improvement is positioned in the middle, letting managers cushion criticism with praise.

This performance review case shows how managers can give constructive feedback to their employees past giving them clear direction on what things to go along doing and what actions to take in future.

While Felicia did not run across her goal, her managing director acknowledges that the goal was set deliberately loftier and that 74 pct of the goal still has significant impact.

This employee review form also points to specific positive behavior, such every bit self-education, teamwork and a strong work ethic.

There are too specific recommendations for improvement, such as putting together a plan to get more printing mentions and scaling her experiments.

 

Another way to practice a performance review, or kick off the process, is to use a quadrant. Both the employee and manager tin plot where they retrieve the former falls on certain key values and build out discussion points from there.

Y'all can modify "go information technology done/get it right" in the employee review template below to "upholds core values/contributes to company civilisation" for example.

 

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Self performance review examples

In a self functioning review, employees assess themselves using the aforementioned rubric as their managers would and submit them to HR and/or their manager prior to their official review coming together.

The benefit of doing cocky-assessments take acquired them to get a mutual role of the employee review throughout many companies.

Self assessments are an encouraging opportunity for employees to share their thoughts about their job, goals, desired responsibilities and aspects of either their function or environment that they may exist struggling with.

Set employees up for success in the cocky assessment process by giving them a robust employee evaluation form with thoughtful questions.

Almanac self evaluation employee review template

This first case is perfect for a thorough annual review. The targeted questions prompt the employee to reverberate on their achievements and shortcomings, while also rating themselves on specific skill sets required for their job.

 

The above employee cocky-assessment example allows for multiple sign-offs, plus a section to list colleagues who can back up the employee'southward statements.

Yearly operation self evaluation templates

A yearly performance self-evaluation isn't just a swell chance for employees to assess their past performance.

Information technology'south likewise a manner for employees to program for their professional person future every bit they can see where their strengths lie and what skills they need to build to move up in the company. An annual cocky-evaluation can besides build an employee'due south example for their compensation review.

This employee self-evaluation form is broken into sections that cover all these factors: nearly your job, achievements, goals and professional person development.

 

This yearly operation self-evaluation template has space to expand on goals met and alignment with core values, as well equally skills they'd like to build in the future:

 

Self-assessment employee review forms

Many operation reviews are incredibly detailed. Sometimes, a college-level overview is all that's needed.

Quadrant evaluations, like the template below, are a great way for employees to do an assessment and for managers to speedily add their ain evaluation, without getting into the weeds.

Employees tin can add what'south being evaluated in the like shooting fish in a barrel-to-edit template below (instead of go it done/do it right). The employee adds an icon where they recall they fall in the quadrant, and the manager does the same, with room on the terminal page to further break down the evaluation.

Sounds tough? Our real-time collaboration feature (part of the Business Plan) lets both director and employee work on the same dr. online, leave comments, share private links and more than.

 

The cocky employee review form beneath lets the employee write out their task description. That fashion, they can reference their deliverables in the Goals Achieved and Areas of Excellence sections and directly demonstrate their impact on the organization:

 

How Practice I Customize This Template? Click the template, sign up for free and enter the Venngage editor. Click whatever text box to modify the words or the font. Cull from brand fonts (you lot tin can prepare this), template fonts or from our font library. There are enough of modern options. This article on how to choose fonts tin help y'all decide.

This cocky performance review example gives employees the gamble to reverberate on their achievements on a quarterly basis.

This way, employees can demonstrate meeting quarterly goals. It tin can also requite them a chance to reflect on their strengths and weaknesses and have a chance to act on them earlier their large annual review:

 

How Do I Customize This Template? Click the template, sign upwardly for costless and enter the Venngage editor. Want to change the background colors? Click any section and so select a new colour from the colour picker tool. You can choose from a color from the color bike, ane of your brand colors (use My Make Kit to fix this up) or pre-set template colors. Or enter a HEX code if you want to get super specific.

Self-assessments also assistance enlighten managers of how employees sympathise their identify inside the company'south system and civilisation.

The information disclosed in self-assessments should serve as a major element of official functioning reviews in club to ensure that both a two-mode chat occurs and that the needs of both parties are being met moving forrard.

To make for the most constructive self-assessments, employees should exist sure to consider how their managers' perceptions of their performance varies from their own.

With this in heed, the data shared in a self-assessment can guide or pivot a manager's perception and assessment of an employee'due south operation.

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Quarterly employee performance review templates

Quarterly reviews are of import because they provide multiple opportunities for employees to receive helpful feedback on how to ameliorate as the yr progresses.

This quarterly performance review case reflects on specific areas of improvement, such as scaling her experiments and developing content partnerships.

 

How Do I Customize This Template? Click the template, sign up for free and enter the Venngage editor. Want to add a text box? Click "Text" in the left-hand navigation bar. Drag the text box you want onto the canvas ("Text" is practiced for body copy). Then, click the text box and starting time typing!

Quarterly reviews from Q1 to Q3 serve as a means of providing specific, deliberate feedback to employees so they know exactly how to amend on their goals and skills.

This enables the last, annual evaluation conducted at the end of Q4 to serve as a final assessment that will have the about weight in determining how the employee volition excel into the next yr, discretionary bonuses, salary increases, etc.

Quarterly reviews offering a documented and tracked tape of an employee's progress throughout the year.

This means that each quarter should be assessed using the aforementioned rubric throughout the entire year. This will aid in ensuring an accurate representation of an employee'due south development is recorded.

That means, if you lot use the below employee review template in Q1, you should also use it over again in Q2 and Q3:

 

Quarterly employee review template

This quarterly review template is a more condensed version of the instance above.

If y'all'd like to keep your quarterly reviews short and to the betoken, this template volition suffice. Employers tin and then use the expanded version in a higher place for their annual review.

 

How Exercise I Customize This Template? Click the template, sign up for free and enter the Venngage editor. Want to change the text? Click any text box to open up the text toolbar to a higher place the sail. From here, change the alignment and size, add bold or italic styling and add together numbering or bullet points, too. It behaves just like any other text editor you've used before, and then it's uncomplicated to learn.

Employee self evaluation sample answers

It's also of import for employees to comment and reflect on their reviews.

They can both point out specific milestones that were missed:

• I generated five new leads and, equally a result, I exceeded my sales quota by 20%
• I wrote a blog post based on original research that doubled our organic traffic in June

And also to acknowledge areas of improvement:

• I recognize that I demand to form new content partnerships. I plan to do so in Q3 by putting together a list of ten potential targets based on past linkbuilding partners and sending a customized pitch email.

 

How Do I Customize This Template? Click the template, sign up for costless and enter the Venngage editor. Want to add your logo to the top of this template? Click the "My Brand Kit" tab in the editor. You lot can import your logo from your website. Drag and drop information technology onto the canvas. You lot're done!

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Annual performance review templates

At large organizations, there may non exist enough resources in order to devote the fourth dimension needed to bear quarterly performance reviews for every employee.

This is also true in the case of a supervisor who has a large number of direct reports working for them whereby fourth dimension management is their master outcome.

In these situations, an almanac performance review would work all-time, especially if the employees existence evaluated are experienced in their line of work and have been with their company for a long time.

Annual employee performance review templates

In this employee review template, staff are evaluated on simply iv factors: ability, goals, areas of improvement and core values:

 

How Do I Customize This Template? Click the template, sign upward for free and enter the Venngage editor. Change the background quickly past clicking the "Background" tab in the left-paw navigation bar. Cull from your brand colors or pre-set template colors. Add together a gradient or design, if yous like. Click "Disengage" at any time to fix a error.

Almanac evaluations are typically geared towards determining employee raises and discretionary bonuses.

Regular one-on-one meetings betwixt direct reports and managers throughout the course of the year would be a great way to supplement this process.

This annual employee review template can simply include scores (out of 100 etc.) in each box. Or put notes in each section to explain the overall performance score.

 

How Do I Customize This Template? Click the template, sign up for costless and enter the Venngage editor. You can move any element in our templates only by clicking information technology and holding. Drag the text box, column, row, prototype etc. to a new spot. Modify the size by grabbing a corner of the bounding box and making it bigger or smaller. It's as simple as drag and drib.

This being said, almanac appraisals would need to take a more than general arroyo to evaluating employees providing a summary of their performance over the year.

The following employee review template takes a graphic arroyo and neatly summarizes overall functioning using a score out of 100 for factors such as adjustability and project quality:

 

How Do I Customize This Template? Click the template, sign up for costless and enter the Venngage editor. The charts in this template can easily be changed to fit your stats. Click any nautical chart and our chart editor volition open. For example, you could click the bluish donut Bent chart and enter the number "60." The chart will automatically arrange. It's that easy.

Employee evaluation examples

Aside from the categories in the template above, at that place are a number of other factors that employers can employ to evaluate performance.

Mutual functioning review skills:

• Interpersonal skills
• Quality of piece of work
• Communication
• Innovation
• Problem solving
• Adjustability
• Teamwork
• Growth
• Punctuality and omnipresence
• Self-educational activity and learning
• Accountability

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Elementary performance review examples

Even if yous want to do a basic functioning review, you should always include:

1. Elements of the employee'southward strengths.
2. Areas for which the employee can develop.
3. How the employee contributes/could contribute to the company's core values and culture through performance and deportment.

This performance review heed map shows the basics for setting up a simple yet effective operation review–from setting specific goals to soliciting employee feedback.

 

A simple functioning review should however reflect the goals of your business's performance review direction system–and this volition vary by visitor.

It'southward of import to understand the purpose of your cess before determining what information will be required to assess in club to meet the goal.

For example, some smaller companies may use performance reviews throughout the year to rail employees' evolution and growth.

While other, larger companies may use performance reviews to summarize employee operation, help to calculate the priorities of the new twelvemonth, adjust compensation or establish bonus amounts.

An HR checklist tin come in handy to streamline the process.

Simple employee review template

Each of these elementary employee review templates are piece of cake to edit in our online editor. Customize the text to match your own criteria, add your brand colors, upload your logo, add or delete pages and then share a private link or download in PDF or Powerpoint formats (Business Plan merely).

This template uses quadrants to run into how employee and manager evaluations lucifer. Or only use it for self-assessments or manager assessments.

 

Simple performance review template

This more traditional performance review template focuses only on big categories, similar meeting goals, areas of excellence and areas of improvement.

 

How Practise I Customize This Template? Click the template, sign up for free and enter the Venngage editor. Click the "My Make Kit" tab to add your brand colors with one click (nosotros'll catch them automatically from your website). Or try one of our custom color palettes. Click "Shuffle" to endeavor different color combinations.

Simple employee review form

The beneath form is an even more than condensed version of the above. Employ it for a quarterly review to keep things focused or fifty-fifty for an annual review to help y'all and your study stick to the most important points. Modify the text to include your own categories of evaluation.

 

How Exercise I Customize This Template? Click the template, sign up for free and enter the Venngage editor. If you need to add together new text boxes, open up the "Text" tab and drag a text box onto the canvas. The text box volition resize equally you type.

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What'southward the purpose of a performance review?

At Venngage, our people are at the core of everything nosotros do as a business–whether it's developing new features on our tool, growing our international reach or meeting client needs.

With a people-focus within our company, we are passionate about continuous learning and improvement, self-reflection, creating great customer experiences, owning our jobs, teamwork and making our function experience like a 2nd home

It should come up at no surprise that our leadership team spends a considerable amount of time at the end of each quarter conducting performance reviews with each of their direct reports.

 

Here are some things we've learned about how to conduct constructive performance reviews:

1. Make it clear at the showtime of a new hire'south employment how and when employees will exist evaluated. This should be part of your onboarding process and is especially of import if you're managing a remote team.
2. Let employees to prepare for their review by completing a self-cess prior to their appraisement, then allow the employee to walk their manager through the reasoning behind their cocky-assessment.
3. Deliver a positive and solution-focused message (whenever possible), this will upshot in a less discouraging bulletin.

 

To make the most of the bodily review conversation with your employee, information technology's important to avoid:

1. General, vague feedback; be specific on which behaviours you desire your employee to continue, stop and explore.
2. Making information technology personal; feedback is well-nigh actions and behaviour, non the person.
3. Loaded language; focus on asking what and how , not why .  Enquiring why someone acted the mode they did is alike to searching for a 'motive' and may come across accusatory.

 

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Useful performance review phrases

Grappling with what to say at your next performance review? Choosing the right words is important to make the review as constructive and effective equally possible, not to mention motivating for your employee. Hither's a list of effective functioning review phrases for managers and reports.

Performance appraisal comments for managers:

• She replies to calls, emails and instant messages in a timely manner (within 24 hours etc.)
• He has a talent for thinking outside the box
• She tends to be chance-adverse and prefers traditional approaches to creative ones
• She maintains a culture of transparency in her squad and encourages knowledge-sharing across all teams in the department.
• He consistently gives reports the training and resources needed to meet their goals
• He is biased and openly favors some employees over others on his team
• She is practiced in communicating difficult decisions and messages to her team
• She creates chaos and miscommunication in her team by consistently communicating different messages to unlike reports
• You embody a "win together lose together" philosophy
• Your ability to reflect, programme and act is the cardinal to your excellent operation
• He uses his seniority to effort to dominate and/or intimidate reports
• He excels when working alone but has trouble working collaboratively with a squad
• He consistently meets his deadlines and prioritizes top goal work
• She consistently focuses on lower-value work instead of high-lever activities.

Performance review phrases for employees:

• Can yous tell me more nigh what yous mean?
• I want to be certain I understand (your expectations)
• Let me give you a little more context here
• What would it look like if I was performing at a top level?
• What would I need to practise to score higher on this?
• Let's discuss my goals and priorities for the the next quarter/twelvemonth.
• Is in that location a way to become more frequent feedback near my performance between evaluations?
• How will I know if I'yard on track between evaluations?

How to write a performance review

Having an employee-friendly functioning review process can non only make or break the development of your employees only also disrupt the relationship between managers and their reports.

Beyond creating a robust performance review strategy and performance review form, managers must also consider their commitment of the appraisals. Communicating a operation review effectively is the terminal touch on to executing a constructive, celebratory and constructive review process.

 

When creating an constructive assessment, it'due south important to include the following:

1. Summate an overall rating for the employee; although a director will exist highlighting both the strengths and weaknesses of an employee's behaviour, it will adjutant the employee's morale to communicate how the employee averaged on this rating calibration.
2. Ensure the employees are engaged in their own reviews; thus, be certain to include the employees' goals and developments toward reaching such goals in the assessments
3. Celebrate employees improvements; highlighting an employees' developments are a powerful way to bear on employee engagement and boost overall squad performance
4. Visitor culture and values; dedicate a department of the cess to evaluate how employees align with the company's core values thus contributing to a positive company culture

 

Based on my involvement on building out our ain effective performance review process at Venngage, I suggest taking the following steps into consideration when constructing a performance review:

1. Prepare expectations early on

Early in an employee'southward career with a company, managers should communicate the details of their review process including the expectations. It should be included in your employee handbook, for example.

In this way, managers set and communicate clear expectations of the key job functions and competencies of the role when an employee joins the company. The data presented in performance reviews should marshal with this define also every bit use familiar language and terms. This strategy will work to eliminate whatever potential confusion or surprises for both parties.

two. Don't make it personal

Feedback is about actions and behaviour, not the person.

When writing a performance review, it helps to take a look at the consequence(south) y'all've included and ensure that they apply to actions and behaviour of the employee rather than the personal attributes of said employee.

This will also help to regulate the information mentioned in the review, to guarantee information technology is relevant and advisable information.

3. Beware of biases and limitations

While there may be a general 'correct' way of doing things, there are oftentimes multiple — and equally good — ways to accomplish the same end goal.

Please ensure your review is non biased or express in favour of your personal work style and beliefs. Try to consider the various aspects of the employees part and feel that may impact their decision to pursue alternative methods or working habits. Exist empathetic towards these factors when writing your review.

4. Be specific

The information presented in the review should exist task-focused, clear and to the point.

General comments will exit an employee feeling confused and in the dark every bit to what aspect of their piece of work needs to be corrected or how they can pursue improvements.

Failing to be straight in your messaging volition impact the style your bulletin is received and create further confusion almost what the expectations are. Managers should be specific on what behaviours of their employees that they are jubilant and what actions require improvements.

iv. Offering guidance

Managers play a disquisitional role in understanding the career goals of their employees and crafting development opportunities to help their reports achieve their goals.

It is important as a manager to offer your communication and expertise to your employees to help further their development.

If, as a result of the feedback given, the employee (or yourself) may feel every bit though they demand boosted preparation, consider the do good of workshops, mentoring or coaching.

Be sure to use performance reviews as a fashion to guide employees whether it is toward further greatness or for areas requiring some improvement.

5. Follow up

Follow upward in writing and bank check in continuously to ensure comeback.

Both managers and employees should receive a copy of the review to refer back to moving forward.

Whether reviews are scheduled annually or quarterly, they should exist a continuous topic of give-and-take for both managers and employees. When writing a review, ensure that the review is articulate and specific. Being mindful of this will help to ensure the employee tin easily refer back to the form on their own subsequently the coming together.

 

Takeaway: Create a functioning review strategy earlier writing an employee's review

Having an employee friendly performance review process tin can not only brand or break the evolution of your employees and but also disrupt the relationship between managers and their reports.

That's why information technology's crucial to create a robust performance review strategy and employee evaluation form before implementation to ensure the procedure is both constructive, celebratory and effective. This will fifty-fifty assistance you in the time to come if you choose to write a alphabetic character of recommendation for the employee every bit you'll have all his functioning reviews to reference.

Past considering the six steps above when writing a performance review, you'll have completed the last step in executing an employee-friendly review process.

The satisfaction gained from an increase in employee engagement and people power will make the effort expended on administering functioning reviews entirely worthwhile, and ensure you have more than effective reviews moving forward.

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